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Administer a Region online (state, synod, diocese, denomination etc.)
Using the website to administer a Region online
A comprehensive User Guide is available to assist Regional Coordinators when using the Logistics Website.
• View 2021 NCLS Logistics Website User Guide (pdf)
Communications & Promotional Tools for Regional Coordinators
A range of Promotional Tools and Communications Ideas are available to assist Regional Coordinators to inform their churches about the 2016 NCLS.
• Invitational Video for the 2021 NCLS
• Invitational Brochure for Local Churches (low res pdf)
• Local Churches Online Survey Order Form
• More Communications ideas: church bulletin items, worship service resources, etc. will become available throughout the survey timeline.
Information for Regional Coordinators
A range of information is provided below for Regional Coordinators, to assist in the administration of the Survey in a region or denomination.
• Role of a Regional Coordinator
• Updating church details
• Bulk ordering
• Pricing structure
• Invoicing and payment arrangements
• Timeline and Milestones for the 2021 NCLS project
Role of a Regional Coordinator
NCLS Research works with over 20 denominations across Australia. In each denomination and region (synod, state, diocese etc.) there is a nominated leader that liaises with NCLS Research as the ‘NCLS Regional Coordinator’.
In most cases, the NCLS Regional Coordinator in a denomination, state, region or diocese, will communicate with their local churches, provide oversight of survey orders and organise payment arrangements.
The following duties offer a general guide for the role of 'NCLS Regional Coordinator' as the point of contact between NCLS Research and a Denomination or Region for the 2021 NCLS project.
Before the Survey
• maintain a liaison between the NCLS Research team and the churches within their Denomination or Region.
• provide NCLS Research with updated church details, addresses, size estimates and survey orders for each church, usually via an online system.
• promote the value and importance of the Survey with the view to encouraging maximum participation.
• include information about the survey in any Denominational mail-outs, on websites etc., as appropriate.
• establish which churches within their Denomination will participate in the 2016 NCLS.
• encourage churches to complete the survey during the allotted time frame.
• ensure that payment for participation is made to NCLS Research.
After the Survey
• maintain a liaison between the NCLS Research team and the churches within their Denomination or Region.
• encourage churches to send back their completed surveys within the allotted time frame.
• follow up churches that are late in returning completed survey forms.
• inform consultants or facilitators about NCLS Research training events that equip them in assisting churches to make the most of their NCLS Church Life Profile material.
• organise workshops or training opportunities where possible at which church leaders can be helped to make the most of their NCLS Church Life Profile report and resources.
• distribute NCLS Research Regional/ Denominational Profile reports to the appropriate Denominational leaders.
• liaise with Denominational consultants or facilitators to equip them in assisting churches to make the most of their NCLS Church Life Profile and resources.
Download the ‘Role of a Regional Coordinator’
Updating church details
Regions are asked to update the details of their churches to ensure an accurate database and facilitate delivery of survey packs. This includes address details as well as structural changes such as church closures, mergers and new church plants. Online tools are available to expedite this process at logistics.2021ncls.org.au.
Bulk ordering
In most cases, the Regional Coordinator for a region or denomination is responsible for ordering surveys on behalf of their churches. Online tools are available to expedite this process at logistics.2021ncls.org.au.
Discount for bulk orders:
High levels of local church participation (e.g. more than 80%) will attract an overall denominational discount.
Regions of small churches (e.g. rural areas):
Regions that are primarily composed of small and very small local churches (e.g. some rural Regions) may apply to NCLS Research for a special pricing structure. The reduced cost would be a single base fee for a whole survey group or cluster of churches, plus a fee per survey form. Results in the Church Life Profile would be combined as an aggregate of the whole survey group of churches and provided in a single Pack. The survey will occur in each location, so more detailed breakdowns can be generated in the future, if needed.
Pricing structure
a) The full cost of a 2021 National Church Life Survey Package is $250 base fee plus $2.00 per Attender (child and adult) Survey ordered (ex GST). This provides a single profile and resource pack (Church Life Pack) for the entity (e.g. local church, parish, or grouping) that participates in the 2021 NCLS and is provided an 'NCLS Church Code'. This is determined at the time of ordering.
b) Where a pack is ordered for a cluster of churches (e.g. a parish or other grouping) additional location profiles containing results for individual locations (such as congregations within a parish, campuses or preaching sites) can also be ordered. These extra profiles when ordered before the Survey will be provided for an additional cost. Profiles for individual meeting times can be ordered after the survey has been conducted.
c) A flat rate of $250 (ex GST) will apply for churches with an estimated weekly attendance (adult and children) of less than 30 people.
Invoicing and Payment arrangements
a) A series of ‘ballpark quotes’ were provided in early 2021 to each Region. These quotes were based on various participation models: each model made assumptions about the number of participating local churches and estimated number of Attender Surveys being ordered.
b) As a general rule, NCLS Research will provide a consolidated invoice to the nominated Regional Coordinator, with detailed breakdowns of survey orders and costing per local church, unless other arrangements have been made.
c) If applicable, Regional Coordinators will be responsible for recouping costs from their local churches and/or from their Denomination as per arrangements that have been made internally.
d) Based on the understanding of the participation model being adopted, NCLS Research may split a Region's invoice into two parts: one invoice for 30% of the estimated final invoice and the second invoice for the reconciled balance after the ordering period.
e) Once NCLS Research has dispatched the Survey packages of questionnaires for the participating local churches of the Region, NCLS Research will invoice the Region for the balance owing.
f) NCLS Research will arrange invoices split across financial years upon request.
Contact information
Regional Coordinators are welcome to contact Sam Sterland at the NCLS Research office with any inquiries or questions.
NCLS Research
PO Box 92
North Ryde BC, NSW 1670
P: +61 2 9139 2525
E: nclsliaison@ncls.org.au